Microsoft Word & WordPad: Cool Keyboard Shortcuts

For frequent Microsoft Word or WordPad user, keyboard shortcuts can really improve productivity! Learn the most popular and useful keyboard shortcuts.

Many of these shortcuts also work with Microsoft Works.

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If you prefer video learning, check out Microsoft Word 2010 Tutorial for Beginners. We feel that it is well done and an excellent value.

Author: Keynote Support

A couple of facts to remember: 1) The + sign in the descriptions below means "and," so don't press the + key on your keyboard; and 2) don't try to press the keys at the same time ... just press and hold the first key while you press the second key.

Important Note: Some shortcut descriptions refer to "selected" text. To select an area of text, press and hold the left mouse button at the beginning of the area, drag the cursor over the text to the end of the area, and release the mouse button.

OK! Let's start improving our productivity with some cool keyboard shortcuts!


Shortcuts for Formatting Text

Ctrl + B   Format the selection with Bold.

Ctrl + I   Format the selection with Italics.

Ctrl + U   Underscore (underlines) the selection.

Ctrl + Shift + D   Double-underscore (underline) the selected text. (Word only)

Ctrl + Shift + W   Underscore (underline) only words (not spaces) of the selected text. (Word only)

Ctrl + =   Change the selected text to Subscript.

Ctrl + Shift + =   Change the selected text to Superscript.

Ctrl + D or Ctrl + Shift + F   select the text first, then press Ctrl + D to open the Font window. (Word only)

Ctrl + Shift + A   Change the selected text to all CAPS. If text is already capitalized, will change to no CAPS.

Ctrl + Shift + K   Change the selected text to small CAPS. If shortcut pressed again, will change to no CAPS. (Word only)

Shortcuts for Working with Text
(Copy, Move, Align, Date, etc.)

Ctrl + C   Copy the selection to the Clipboard.

Ctrl + V   Paste the selection from the Clipboard.

Ctrl + X   Cut the selection.

Ctrl + Z or Alt + Backspace   Undo the last action. Can be pressed multiple times to undo multiple actions.

Ctrl + Y   Redo the last action.

Ctrl + A   Select all text in the document.

Ctrl + E   Center the text in the paragraph that the cursor is in, or center the selected text.

Ctrl + L   Left align the text in the paragraph that the cursor is in, or left align the text in the selected text.

Ctrl + R   Right align the text in the paragraph that the cursor is in, or right align the text in the selected text.

Ctrl + J   Justify the text in the paragraph that the cursor is in, or justifies the text in the selected text.

Ctrl + M   Indent the text. If no tabs are set, default indent is .5 inches. Press Ctrl + M repeatedly to indent repeately.

Ctrl + Shift + M   De-indent the text. Press Ctrl + Shift + M repeatedly to de-indent repeately.

Ctrl + K   Insert a hyperlink - a link to a webpage. (Word only)

Alt + Shift + D   Enter the current date from your computer.

Alt + Shift + T   Enter the current time from your computer.

Shortcuts for Working with Documents

Ctrl + Home   Move to the beginning of the document.

Ctrl + End   Move to the end of the document.

Ctrl + F   Display the Find window.

Ctrl + H   Open the Replace window.

Ctrl + Enter   Insert a Page Break where the cursor is.

Ctrl + S   Save the document. Get into the habit of pressing this key sequence often so you won't accidentally lose your work.

Ctrl + P   Open the Print window.

Ctrl + W or Alt + F4   Close the document. Only Alt + F4 works in Microsoft WordPad.

Ctrl + O   Open an existing document.

Ctrl + N   Open a new document.


We hope this article has been helpful. Cheers!

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